SUPS By-Law Changes 15JAN2026

Article II Section 2*

ORIGINAL

Section 2 NUMBER, TENURE, AND QUALIFICATIONS. The number of trustees

shall be not less than three (3) and not more than nine (9). All trustees, are volunteers who serve in their capacity as trustees without monetary compensation except as delineated in Section 9 of this Section. Individual trustees accept no financial responsibility and claim no ownership in this non-profit charitable corporation. The corporation shall provide ,officer and Director Insurance as protection from claims of liability that may be filed. Trustee shall be elected by a majority of a quorum of Members entitled to vote. The term of office of Trustees shall be one year from the date of election to the Board. There, is no limit to the number of one-year terms that Trustees may serve provided the Trustee is re-elected by a majority of a quorum of the then sitting and current Members entitled to vote only. Members may serve as Trustees for the Corporation.

MODIFICATION

Section 2 NUMBER, TENURE, AND QUALIFICATIONS. The number of trustees

shall be not less than three (3) and not more than nine (9). All trustees, are volunteers who serve in their capacity as trustees without monetary compensation except as delineated in Section 9 of this Section. Individual trustees accept no financial responsibility and claim no ownership in this non-profit charitable corporation. The corporation shall provide, officer and Director Insurance as protection from claims of liability that may be filed. Trustee shall be elected by a majority vote of the Members entitled to vote who are present at a duly called meeting of the Members. The term of office of Trustees shall be one year from the date of election to the Board. There, is no limit to the number of one-year terms that Trustees may serve provided the Trustee is re-elected by a majority vote of the Members entitled to vote who are present at a duly called meeting of the Member. Only Members may serve as Trustees for the Corporation

Article II Section 3*

ORIGINAL

Section 3 REGULAR MEETINGS. A regular annual meeting of the Board of

Trustees shall be held on the second Tuesday of February without any other notice than this By-Law a regular meeting of the Board of Trustees shall be held monl[hly on the second Tuesday of each such month without any other notice than this By-Law. The Board of Trustees may provide, by resolution, the time and place for holding additional regular meetings without other notice than such resolution. Additional regular meetings shall be held at the principal office of the corporation in the absence of any designation in the resolution but may be attended by Board members via telephone.

MODIFICATION

REGULAR MEETINGS: every quarter there will be two Executive meetings and one Board of Trustees meeting. Board of Trustees meetings are open to the membership.   

The Board of Trustees may provide, by resolution, the time and place for holding additional regular meetings without other notice than such resolution.

The Board of Trustees may hold Executive Meetings for the purpose of candid discussion, counseling, and deliberation. Executive Meetings are closed meetings and may include Trustees, Officers, and Members At Large.

No formal action, vote, or binding decision of the Corporation shall be taken at an Executive Meeting. All official actions of the Corporation shall be taken only at duly noticed meetings of the Board of Trustees and recorded in the minutes thereof.

Article II Section 4

ORIGINAL

Section 4 SPECIAL MEETINGS. Special meetings of the Board of Trustees may

be called by or at the request of the President or any two Trustees, and shall be held at the principal office of the corporation at such other place as the Trustees determine.

MODIFICATION

SPECIAL MEETINGS. Special meetings of the Board of Trustees may be called by or at the request of the President or any two other Trustees.

Article II Section 5

ORIGINAL

Section 5 NOTICE. Notice of any special meeting orlthe Board of Trustee shall

be given at least two [2) days previously thereto by written notice delivered personally present by mail or telegram to each trustee at his address as shown by the records of the corporation.  If mailed, such notice shall be deemed to be delivered when deposited in the United States mail in a sealed envelope so addresses, with postage thereon prepaid. If notice is given by telegraph, such notice shall be deemed to loe delivered lvhen the telegram is delivered to thel telegraph company. Any Trustee may waive notice of any meetings for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or concerned. The business to be transacted at the meeting need not be specified in the notice or waiver of notice of such meeting, unless specifically required by Iaw or by these By-Laws

MODIFICATION

Section 5 NOTICE. Notice of any special meeting of the Board of Trustee shall

be given at least three (3) days previously there to by written notice delivered personally or sent by email to each trustee at his email address. The business to be transacted at the meeting need not be specified in the notice or waiver of notice of such meeting, unless specifically required by Iaw or by these By-Laws.

Article II Section 8

ORIGINAL

Section 8 VACANCIES. Any vacancy occurring in the Board of Trustees and any

trusteeship to be filled by reason of an increase in the number of Trustees, shall be filled by the Board of Trustees. A Trustee appointed to fill a vacancy shall serve for the unexpired term of his predecessor in office. Each such appointment by the board shall be subject to the approval or dis-approval of the Members at the next regular meeting of the Members.

MODIFICATION

Section 8 VACANCIES. Any vacancy occurring in the Board of Trustees and any

trusteeship to be filled by reason of an increase in the number of Trustees, shall be appointed by the Board of Trustees. A Trustee appointed to fill a vacancy shall serve for the unexpired term of his predecessor in office or until the next election of Trustees by the Members. Each such appointment by the board shall be subject to the approval or dis-approval of the Members at the next regular meeting of the Members.

Article III Section 1

ORIGINAL

Section 1 CLASS OF MEMBERS. There will be three (3) classes of Members in

the Corporation:

a. Regular Member – available to all people of reputable character who are

      at least 2I years of age.

b. Junior Member – available to all people of reputable character who are at

        under 21 years of age.

c. Honorary Member – bestowed by the Board of Trustees on any person of

reputable character that the Board of Trustees feels through his/her

actions has contributed greatly to the overall well being of the Corporation.

MODIFICATION

Section 1 . CLASS OF MEMBERS. There will be three (3) classes of Members in

the Corporation:

a. Level 1: Voting rights and benefits as determined by the Board of Trustees

b. Level 2: Voting rights and benefits as determined by the Board of Trustees

c. Level 3: Honorary Member – bestowed by the Board of Trustees on any person of

reputable character that the Board of Trustees feels through his/her

actions has contributed greatly to the overall well being of the

Corporation

Article III Section 4

ORIGINAL

Section 4 REGULAR MEETINGS. A regular annual meeting of the Members shall

be held in the Month of _____

MODIFICATION

Section 4 REGULAR MEETINGS. A regular annual meeting of the Members shall

be held no later than the end of February of the new year.

Article III Section 7*

ORIGINAL

Section 7 QUORUM A majority of the Members entitled to vote shall constitute

a quorum for the transaction of any business at any meeting of the Members; but if less than majority of the Members entitled to vote are present at any meeting, a majority of the Members present may adjourn the meeting from time to time without further notice.

MODIFICATION

Section 7 QUORUM Notwithstanding any other provision of these By-Laws, no quorum of Members shall be required for the election of Trustees or Members At Large. The Eligible Voting Members present at a duly called election meeting shall be sufficient to conduct such elections.

This provision applies solely to elections and does not alter quorum requirements for any other Member action expressly required by these By-Laws.

Article III Section 8

ORIGINAL

Section 8 MEMBER DECISIONS. The act of a majority of the Members entitled to

vote present at a meeting at which a quorum is present shall be the act of the Corporation, unless the act of a greater number is required by law or by therse By-Laws.

MODIFICATION

Section 8 MEMBER DECISIONS. The act of a majority of the Members entitled to

vote present at a meeting shall be the act of the Corporation, unless the act of a greater number is required by law or by these By-Laws.

Article III Section 9*

ORIGINAL

Section 9 MEMBER DUES. The corporation shall have annual Member dues,

which shall be determined by the Board of Trustees at their regular annual meeting, and approved by the Members at their regular annual meeting. However, the Member Dues shall be in the following proportions.

a. Regular Members: The amount determined by the Board of Trustees.

b. Junior Members: % of Regular Member dues.

c. Honorary Members: No dues.

Member dues are due and payable by February 31 of each year and shall be

considered delinquent if not paid within thirty (30) days

MODIFICATION

Section 9 MEMBER DUES. The corporation shall have annual Member dues,

which shall be determined by the Board of Trustees at their regular annual meeting, and approved by the Members at their regular annual meeting. However, the Member Dues shall be in the following proportions.

a. Level 1 and Level 2: The amount determined by the Board of Trustees.

b. Level 3 Honorary Members: No dues.

The corporation shall have annual Member dues,which shall be determined by the Board of Trustees at their regular annual meeting, and approved by the Members at their regular annual meeting. However, the Member Dues shall be in the following proportions.

       a. Level 1 and Level 2: The amount determined by the Board of Trustees.

       b. Level 3 Honorary Members: No dues.

Member dues are due and payable on or before the last day of February of each year and shall be considered delinquent if not paid within thirty (30) days.

Article III Section 11

ORIGINAL

Section 11 MEMBER BENEFITS. The Board of Trustees may provide certain

benefits to members, at its discretion. Members will be entitled to $2.00 off any match fees charged to non-Member

MODIFICATION

Section 11 MEMBER BENEFITS. The Board of Trustees may provide certain

benefits to members, at its discretion.

Article III Section 12

ORIGINAL [NEW] NA

MODIFICATION

Memberships shall operate on an annual basis and expire at the end of each February

unless renewed for the upcoming membership year. New memberships may be initiated at any time and shall be valid through the end of the current membership period.

ORIGINAL ARTICLE IV MOVED TO ARTICLE V*

Article IV Section 1*

ORIGINAL

Section 1 OFFICERS. The officers of this Corporation shall be: President (who

may also be called Executive Director) one or more vice-presidents (who may also be

called Assistant Directors), a Secretary, a Treasurer, and such other officers as may be

elected in accordance with the provisions of this article. The Board of Trustees may elect or appoint such other officers, including one or more assistant secretaries and one or more assistant treasurers, as it shall deem desirable, such officers to have the authority to perform the duties prescribed, from time to time, by the Board of Trustees;. Any two or more offices may be held by the same person, except the offices of President and Secretary/Treasure

MODIFICATION MOVED TO SECTION V*

Section 1 OFFICERS

The officers of this Corporation shall be: President, one or more Vice Presidents, a Secretary, and a Treasurer. Officers are administrative officers of the Corporation and are not Trustees unless separately elected or appointed as Trustees pursuant to Article II.

Article IV Section 1

ORIGINAL [NEW]

Section 2 ELECTION AND TERM OF OFFICE. The officers of the corporation

shall be elected annually by the Board of Trustees at the regular annual meeting of the

Board of Trustees held in June. If the election of officers is not held at such meeting, such election shall be held as soon thereafter as is convenient. New offices may be created and filled at any meeting of the Board of Trustees. Each officer shall hold office until his successor has been duly elected and qualified

Article IV Section 2*

ORIGINAL

Section 2 ELECTION AND TERM OF OFFICE. The officers of the corporation

shall be elected annually by the Board of Trustees at the regular annual meeting of the

Board of Trustees held in June. If the election of officers is not held at such meeting, such election shall be held as soon thereafter as is convenient. New offices may be created and filled at any meeting of the Board of Trustees. Each officer shall hold office until his successor has been duly elected and qualified

MODIFICATION MOVED TO SECTION V

Section 2 ELECTION AND TERM OF OFFICE. The officers of the corporation

shall be elected annually by the Board of Trustees and serve at the pleasure of the Board of Trustees.

Article IV VOTING METHODS AND ABSENTEE VOTING

[NEW ARTICLE SECTION]*

Section 1. Eligible Voting Member

Only Eligible Voting Members are entitled to vote in elections of Trustees and Members At Large. An Eligible Voting Member is a Member who meets participation or service requirements established by the Board of Trustees in a Board-adopted Voting and Election Policy.

Section 2. Voting Method; Absentee Voting

Eligible Voting Members may vote in person or by absentee ballot. Absentee voting requires advance notice in accordance with procedures established by the Board of Trustees. No additional eligibility requirements apply to absentee voting beyond those required to qualify as an Eligible Voting Member.

Proxy voting is not permitted

Section 3. SUPS Election & Voting Policy

This policy governs the conduct of Trustee and Member at Large elections and may be updated by Board resolution.

A. Positions Subject to Election

– Trustees (up to the number authorized in the bylaws)
– Members at Large (up to three advisory positions)

Candidacy for Trustee and Member at Large positions is mutually exclusive.

B. Eligibility to Vote

– All members with a current membership who meet Section 1 (1,2 or 3) may vote in      person.
– Absentee voting is permitted only as provided in this policy.
– Proxy voting is not permitted.

C. Ballot Structure

Two separate ballots shall be used:

Ballot A – Trustees
Prompt: “Of the following candidates, select up to 9 candidates for Trustee positions.”

Ballot B – Members at Large
Prompt: “Of the following candidates, select up to 3 candidates for Member at Large positions.”

D. Voting Method

– Voting shall be conducted in person by written ballot unless otherwise approved by the Board.
– Members may vote on both ballots.
– Candidates retain their right to vote as members.

E. Vote Counting and Results

– Votes shall be counted by individuals designated by the Board.
– Candidates receiving the highest number of votes shall be elected to available seats.
– Results shall be recorded in the meeting minutes.

F. Tie Resolution

If a tie occurs among two or more candidates for one or more remaining Trustee or Member at Large positions:

1. The tie shall be resolved by a majority vote of the sitting Board of Trustees.
2. Any Trustee who is a candidate in the tied position must recuse themselves from the tie-breaking vote.
3. The decision shall be recorded in the meeting minutes.

G. Absentee Voting Procedure

1. Absentee voting is permitted only for Eligible Voting Members unable to attend due to extenuating circumstances.
2. Absentee voting must be requested in advance by the deadline established by the Board.
3. Requests shall be reviewed and approved by the Board or a designated officer.
4. Approved absentee ballots must be submitted in the form and manner prescribed by the Board and received prior to the meeting.
5. Absentee ballots shall be counted together with in-person ballots.

H. Authority and Interpretation

The Board of Trustees retains authority to interpret and apply this policy in good faith to address unforeseen circumstances consistent with fair and orderly elections.

Article IV Section 6*

ORIGINAL [NEW] NA

MODIFICATION MOVED TO SECTION V

Section 6 Officers, Not Trustees

Officers of the Corporation, including the President, Vice President(s), Secretary, and

Treasurer, are officers only and shall not be Trustees unless separately elected or appointed as Trustees in accordance with Article II. Officers shall not vote as Trustees, shall not be counted toward of the Board of Trustees, and shall not exercise fiduciary authority of the Board unless also serving as Trustees

Article IV Section 7*

ORIGINAL [NEW] NA

MODIFICATION MOVED TO SECTION V

Section 6 Trustees Serving as Officers

Trustees may be appointed by the Board of Trustees to serve concurrently as President, Vice-President(s), Secretary, or Treasurer. Service as an officer does not expand or diminish a Trustee’s authority.

Article XI*

ORIGINAL

These By-Laws may be altered, amended, repealed and new by-laws may be

adopted by a majority of the trustees present at any regular meeting or at any special

meeting, if at least ten (10) days’ written notice is given of intention to alter, amend, or

repeal or to adopt new by-laws at such meeting.

These By-laws approved and adopted at a meeting of the Board of Trustees on

_______,2020

MODIFICATION

These By-Laws may be altered, amended, repealed and new by-laws may be

adopted by a majority of the trustees present at any regular meeting or at any special

meeting, if at least ten (10) days written notice is given of intention to alter, amend, or

repeal or to adopt new by-laws at such meeting.

These By-laws approved and adopted at a meeting of the Board of Trustees on____________